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Candidate Privacy Policy

Last updated: 12 October 2026

This notice explains how we process the personal data of people who send an unsolicited application through the “Work with us” form on www.gruppoexcellence.com, pursuant to Article 13 of Regulation (EU) 2016/679 (“GDPR”) and Italian Legislative Decree 196/2003 (“Privacy Code”). For all other processing of site data, see the Privacy Policy.

1. Data controller

The data controller is Gruppo Excellence (“we”), Via Vittor Pisani 7, 20124 Milan, Italy, VAT no. 05565700969.
For any question about how your data is processed, write to info@gruppoexcellence.com.

2. What data we process

We process the data you enter in the application form:

  • first and last name;
  • email address and mobile phone number;
  • your curriculum vitae and cover letter, if you attach them.

Your CV and cover letter may contain other information that you choose to include. Please include only the data that is useful to assess your application and do not send us special categories of data (for example health information, political opinions or religious beliefs) unless they are essential. If you include them, we process them only within the limits described in section 4.

We also record the date and time at which you declared that you had read this notice, so that we can show that you were informed of its content.

3. Why we process data

We use your data to assess your unsolicited application and, if your profile is a good fit, to select staff for open positions, including positions similar to the one you applied for. We do not use your data for profiling or for decisions based solely on automated processing.

4. On what legal basis

  • Ordinary data: pre-contractual measures taken at your request, that is, the assessment of your application (Art. 6.1.b GDPR and Art. 111-bis of the Privacy Code). Your consent is not required for CVs sent on your own initiative.
  • Special categories of data that may appear in your CV (for example belonging to protected categories): we process them only to the extent necessary to fulfil obligations and exercise rights in the field of employment and social security (Art. 9.2.b GDPR).

5. Who we share data with

Your data is not disseminated. It may be received, only for the purposes stated, by:

  • HR staff and the managers of the areas involved in the selection, who are authorised to process it;
  • other companies of Gruppo Excellence, if your application concerns one of them;
  • the providers that help us run the site and its systems, appointed as data processors (Art. 28 GDPR): hosting and cloud services, email delivery service, site maintenance and development;
  • consultants and public authorities, when necessary to comply with legal obligations or to protect our rights.

The up-to-date list of data processors is available on request.

6. How long we keep data

We keep your application for the time needed to assess it and to consider you for similar positions that open later, then we delete it or make it anonymous. You can ask us to delete it at any time, unless the law requires us to keep some data for longer.

7. Providing your data

Providing the data marked with an asterisk in the form is necessary to assess your application: without it we cannot follow it up. Attaching your CV and cover letter is optional.

8. Your rights

At any time, under Articles 15 to 22 of the GDPR, you can ask us to:

  • access your data and receive a copy of it;
  • correct or update it;
  • delete it or restrict its processing;
  • receive it in a structured format and transmit it to another controller (portability);
  • object to the processing;
  • withdraw your consent, if you gave it for a specific processing, without affecting the lawfulness of the processing carried out before the withdrawal.

To exercise your rights, write to info@gruppoexcellence.com: we will reply within one month of your request. If you believe the processing breaches data protection law, you can lodge a complaint with the Italian Data Protection Authority (Garante per la protezione dei dati personali).

9. Changes to this notice

We may update this notice, for example when the selection process or the law changes. The date of the last update is shown at the top of the page.